Job Description
- Coordinating and supporting daily operational and administrative functions
- Organizing all administrative support for all of the departments,
- Providing support in creating materials for clients meetings including presentations, report writing and publishing,
- Organizing and supervising lunch services and other events,
- Maintaining schedules and event calendars for directors and checking for overlaps,
- Allocating conference rooms and office space for meetings, events, conference calls, etc.
- Providing full support for guests (local or international) such as handing their accommodation and transportation needs and etc.
- Organizing entrance and departure of employees, especially in non
-office hours, - Monitoring and authorizing employees leave-days with liaison with the HR department,
- Supporting outsourced contract related to administrative responsibilities, office design, website, etc.
- Maintaining an up-to-date record of company contacts including their phone numbers, faxes, and addresses,
- Managing administration employees to perform efficiently at their best,
- Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities in accordance with the brand guidelines,
- Procuring office supplies and furniture, equipment, etc. in accordance with the companys purchasing policies and budgetary restrictions,
- Organizing IT, Network and Technology needs of the company,
- Managing all matters regarding the building and office maintenance, - Performs other duties as assigned,
